Sole trader invoice
Sole trader invoice template for UK self-employed work.
Use this as a practical checklist before sending invoices for trade jobs, freelance work, consulting, repairs, call-outs, or mobile services.
Checklist
Fields to include
A sole trader invoice should make your identity, the work, the amount, and the payment deadline clear.
Your details
- Your personal name or trading name.
- Your business address or correspondence address.
- Email or phone number for invoice questions.
- VAT number if VAT-registered.
Customer and job
- Customer name and billing address.
- Job address if different.
- Clear work description and completion date.
- Materials, labour, call-out fees, and deposits shown separately where useful.
Payment details
- Unique invoice number.
- Invoice date and due date.
- Total amount due.
- Bank details and payment reference.
Common mistakes
- Adding VAT when not VAT-registered.
- Leaving out a due date.
- Using vague descriptions like "services".
- Not keeping a saved copy for records.
Example sole trader invoice wording
INVOICE
From: Alex Morgan trading as Morgan Electrical
To: Priya Shah
Invoice number: AM-2026-014
Invoice date: 6 June 2026
Due date: 20 June 2026
Work: Replace extractor fan and test circuit
Labour: GBP 165.00
Materials: GBP 32.00
Total due: GBP 197.00
Payment: Bank transfer. Use reference AM-2026-014.
MTD note: an invoice template helps you create consistent sales records, but MTD submissions require compatible software where MTD applies.
Send sole trader invoices from WhatsApp.
WOPA turns job details into invoice PDFs and helps chase payment without spreadsheet admin.